Everything HR needs, working from one record.
People, documents, attendance, leave, payroll and engagement, with clear roles and a full audit trail.
People & organisation
One accurate record for everyone, from onboarding to their last day.
Employee profiles
Search and filter by name, number, phone, status, department or manager. Numbers are assigned automatically.
Onboarding to termination
Activate new joiners and end employment on a last day; open roles and contracts close with it.
Contracts
Draft, activate and end contracts, with fixed-term end dates and probation periods.
Roles at sites
People can hold several roles at different sites, with one marked as primary.
Org chart
A live reporting tree, plus direct reports and the management chain for anyone.
Custom fields
Add your own fields (text, number, date, yes/no or a list) and require them if you need to.
Change history
Every change appears once, newest first, with before and after and who made it.
Team accounts
Add people who can sign in, with a one-time temporary password they must change.
Documents
Keep every licence, certificate and ID in one place, checked and dated.
Document types
Choose a category, whether it expires and how many days’ warning you want.
Safe uploads
PDF, images or Word up to 10 MB, with duplicate uploads caught automatically.
Review and verify
Correct the details, then verify or reject with a reason. A new verified document replaces the old one, which is kept.
Expiry on the dashboard
Documents to review, expiring within 30 days and already expired, right on Home.
Attendance & rostering
Plan shifts, record time and see the exceptions that matter.
Shift patterns
Reusable shift templates, including overnight shifts.
Roster
Draft shifts, open shifts, assign and publish them for a whole period at once.
Clock in and out
From the home screen, on site or remote, matched to the published shift.
Approvals
Managers approve finished records or reject them with a reason.
Timesheets and reports
Worked, overtime, remote, late, absent, on leave and holiday time per person or for everyone.
No double booking
Overlapping shifts or records for one person are refused.
Attendance policy
Grace minutes for lateness, daily and weekly overtime rules, week start and weekend days.
Holidays and time zones
Public holidays for the company or one site, and each site keeps its own time zone.
Leave
Fair rules, balances you can trust and approvals that follow your reporting lines.
Leave types with policies
Entitlement, yearly or monthly accrual, carry-forward, notice, maximum days, half days and paid or unpaid.
Preview before asking
See working days, the balance after and anything that would block the request.
One or two levels
The direct manager decides first; HR can be a second level. Nobody decides their own request.
Balances that add up
A full ledger of entitlement, used, restored and adjusted days, recalculated safely any time.
Working days only
Weekends and public holidays, the company’s and the site’s, are never counted.
Team calendar
Who is out, filtered by site, with pending requests if you want them.
Payroll
Accurate monthly pay with statutory rules your company controls.
Country packs
Sri Lanka ships ready: EPF, ETF and APIT with the usual components. Applying it twice changes nothing.
Your own rules
Percent, progressive, flat or table rules, each a dated version so history is never lost.
Pay setup per person
Salary history, monthly allowances and deductions, bank details, identifiers and exemptions.
Runs with approval
Calculate as often as needed; only an administrator approves; approved runs are locked.
Overtime and unpaid leave
Pulled from approved attendance and leave, so nothing is retyped.
Payslips
Published to each person with a notification; they see only their own.
Export files
Payroll register, accounting journal, statutory return and bank list as CSV.
Tax-year totals
Cumulative tax uses earlier approved months only, never a negative amount.
Engagement
Give frontline staff the same voice and the same news as everyone else.
Announcements
Priority, start and end dates and an attachment, with read counts for HR.
Planner and events
Events and holidays on everyone’s planner and in “Coming up” on Home.
Notifications
Message people by role now or at a set time.
Clubs and centres
Join or suggest clubs; HR approves. Centres of excellence for every site.
Thanks
Colleagues thank each other with badges.
Mood check-in
Once a day, private by design: HR sees totals only, and small groups are never split.
Points and leaderboard
HR decides what each activity earns, with daily limits; rankings by month, quarter or year.
Welcome questions
New joiners answer HR’s questions at first sign-in; HR sees who has finished.
Quick links
Shortcuts on everyone’s home screen, in the order HR chooses.
Engagement reports
Leaderboard, welcome progress, mood totals and announcement reach, with CSV export.
Roles & security
Four roles, data kept apart for every company, and a record of every change.
| What they can do | Administrator | HR | Manager | Employee |
|---|---|---|---|---|
| Add and edit employees, sites, job roles | ✓ | ✓ | — | — |
| Contracts and documents | ✓ | ✓ | — | — |
| Rosters, attendance approvals, timesheets | ✓ | ✓ | ✓ | — |
| Approve leave | ✓ | ✓ | Direct reports | — |
| Run payroll | ✓ | ✓ | — | — |
| Approve a payroll run | ✓ | — | — | — |
| Clock in, ask for leave, open own payslips | ✓ | ✓ | ✓ | ✓ |
| Post announcements, manage clubs and points | ✓ | ✓ | — | — |
Plus: separate data for every company enforced in the database, a full audit trail, sessions that end when an account is deactivated or a password changes, and a forced password change after any temporary password.
Coming soon
In development now. Early customers get these first.
Mobile app Soon
iOS and Android for staff and managers: clock in, leave, payslips and news.
Readiness check Soon
Required documents per role, checked every night with a green, amber or red status.
Document AI Soon
Reads the type, number and dates from a photo or PDF.
Industry packs Soon
Ready-made roles and documents for hospitality, healthcare, construction and agencies.
Renewal reminders Soon
Automatic reminders before a document expires.
WhatsApp assistant Soon
Documents, leave and payslips through WhatsApp.
See Elentiva with your own team.
A 30-minute walkthrough using your sites, roles and pay rules. No slides, no pressure.